FieldAtlas / Privacy
Your details.
A clear purpose.
This notice explains the information used by FieldAtlas’s directory, sponsor inquiry form, and private administration area.
Sponsorship inquiries
If you send an inquiry, we store your name, email address, organization, optional website, selected collaboration interests, planning budget, message, and consent with submission timestamps. The owner may add private review notes and a status.
These details are used to review the proposal, manage the conversation, and contact you about the inquiry. Submitting the form does not subscribe you to a mailing list, take payment, or send an automated email.
Private access and storage
Inquiries are stored in the site’s Cloudflare D1 database. The inbox requires ChatGPT sign-in and an explicit administrator email allowlist checked by the server. Signing in alone does not grant access to inquiries.
ChatGPT sign-in provides the site with an account identifier and email address, and may provide a display name. These are used to verify administrative access. The site does not ask for or store your ChatGPT password.
Protecting the form
The form checks submissions for validity and limits repeated requests. The server uses the connecting IP address to create a secret-keyed, time-bucketed hash for rate limiting. The inquiry database does not store the raw IP address. Rate-limit rows expire after at most two hours and are removed during subsequent submissions.
Hosting and authentication providers may process connection information, security logs, and essential session cookies as part of operating their services.
Directory browsing
You do not need an account to browse the public directory or submit a sponsor inquiry. Map providers receive the network requests needed to display their map tiles. Following an official agency or other external link takes you to that provider’s website, where its own privacy practices apply.
Saved places and any directory preferences stored by the browsing interface remain in your browser. They are separate from the sponsor inquiry inbox.
Aggregate activity counts
FieldAtlas records daily totals for tracked page views, sponsorship form views, and successful inquiry submissions. These totals contain the date, an approved page category, event type, and count. They do not contain IP addresses, cookies, contact details, or visitor identifiers, and do not identify unique visitors.
The owner can use these counts to understand activity on the site. Repeated visits and automated traffic may be included. These aggregate counts are separate from inquiry records and the short-lived form rate-limit hashes.
Retention and your choices
Inquiries remain in the private inbox until the site owner removes them from storage. Marking an inquiry archived hides it from active review; it does not delete the record. Please include only information needed to discuss your proposal and avoid sensitive personal information.
If you need to correct information or request removal, you can use the inquiry form to identify the original submission and explain the request. The owner can review that request in the same private inbox.